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GUEST BLOG: Why a review of your tender is so important – before it is submitted

GUEST BLOG: Why a review of your tender is so important – before it is submitted

I recently wrote a response to a tender question for a client, who was bidding for a large government contract. 

I was required to submit my response for ‘peer review’ as part of the client’s tendering process. That is, experts in tendering and the subject matter provided an objective and constructive review of my work before the submission date. 

As well as positive comments, the reviewers provided invaluable feedback in terms of improvements to the content and the structure of the response. I was able to use this review to substantially improve the final draft.

The nature of the tendering environment means we are often under pressure to deliver a high-quality document within a tight timeframe – whether it be a small or large tender. An independent review of your tender – before it is submitted – helps improve the overall quality of your response and puts you in the best position to win the bid.

Here’s a few examples of how a review can help improve your tender outcomes.

1. A double-check against the core components

In the haste of compiling a tender, it is easy to forget or overlook a key component. This may be as simple as forgetting to include an attachment, or inserting a diagram in the wrong place.

However, it can also mean failure to include mandatory information, or not putting the response in the required format – all of which can make your bid non compliant.

A reviewer with ‘fresh eagle eyes’ can provide a check against these core elements, helping you spot any missing components that may put your submission at risk.

2. Assurance you have answered the question

Tender questions are often complex and confusing. Apart from deciphering and answering the question completely and thoroughly, there are multiple elements you need to address to score top marks.

Your response needs to:
• Address the evaluation criteria
• Show how you will meet the relevant tender requirements
• Be easy to read and score
• Convince the client you are offering the best value for money.

Often as tender writers, we write about the subject we know and sometimes miss addressing these key elements. An independent review against these criteria will enable you to address any gaps before the bid is submitted for the client’s evaluation.

3. Is it best practice

A tender response is a business communication tool that represents your company and is designed to win new business. Not unlike a business email, or a company report, there are best practise approaches and standards that are expected when writing a tender. These elements are not often communicated in the client’s tender document, but are expected. 

They include:
• Don’t openly criticise the client or the competition in your response
• Make sure your font is readable
• Ensure you have the client’s name correct
• Follow the numbering system as set out in the client’s tender.

An independent review will not only identify any of these missing standards, it is also considered best practice when preparing a tender.

Building in review(s) to your tendering process will not only help improve the quality of your submission and your company’s reputation, it will also enhance your tendering skills and capability.

Kate Burrows is the Founder of the Tender Training College. Kate was inspired to start the Tender Training College to help businesses and professionals secure their futures by providing quality tender training courses.

To see how the Tender Training College can help you or your company improve its tender review capabilities, contact k[email protected] or visit https://tendertrainingcollege.com.au/review-my-tender-online/

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