Virtual Assistants

Office Shed

Office Shed are admin and bookkeeping experts specialising in the trades and small businesses. We offer a range of outsourced administration, customer service and bookkeeping services that will save you time and help optimise your operations.

Office Shed offer an exceptional bookkeeping service using Xero software. Our qualified bookkeepers work closely with our admin team streamlining workflows, ensuring information is correct and timely. All our staff and services are Australian based and bookkeepers are registered with the Tax Practitioners Board.

We have experience using most of the major job management systems including Tradify, Service M8, AroFlo, simProp & Fergus. We are a Xero Silver partner and utilise other time saving software such as Hubdoc & Receipt Bank. We get things done quickly, effectively and are able to give invaluable advice through our industry experience.

T: 1300 779 529
M: 0421 329 950
E: [email protected]

Toolbox Admin Solutions

Toolbox Admin Solutions is an administration service for Tradies and small businesses offering an outsourced business support solution. Our success is built on the quality of work we deliver and going the extra mile. We are experienced in all facets of administration which will help make your business run smoother and easier. We go beyond just delivering admin support, we will offer invaluable advice, take on tasks unique to tradies and suggest new processes. Utilising an outsourced admin support service can make smart business sense as you will be able to spend more time on the tools and less time trying to keep up with the admin tasks, allowing you a better work/life balance and still have the admin side of the business well managed.

Phone – 0417 383 033

Email – [email protected]

Website –

Facebook  Toolbox Admin Solutions | Facebook

Instagram – ToolBox Admin Solutions (@toolboxadmin) 

Tradie Aide


I am Cheryl a Virtual Assistant and the founding owner of Tradie Aide.  With over 20 years of experience in administration roles in the refrigeration and air conditioning industry, it was a natural progression for me to continue along this path in my own business.

When Covid hit in March of 2020, I like many others was given the time to reassess what was important to me. Having a healthy work-life balance was vital. I took the opportunity to start my own business in the hope of giving others that work-life balance that I also craved.

I love to learn, no matter what I am currently focused on in my business I am always looking ahead and upskilling myself. Not only to benefit my business but to also pass on my knowledge onto my clients.  I recently completed a partnership course with ServiceM8 and now I am working through a Certificate IV in bookkeeping.

I see Tradie Aide as a well-rounded support system for tradies needing to outsource tasks such as administration, accounts, social media, and anything that can give you back some quality spare time.

It is our guarantee to support and assist you in solving any issues in your business. Whether it be creating a clearer flowing system or chasing up outstanding invoices. I may even save your sanity.

Services I offer but am not limited to-


  • Creating works orders in service scheduling platforms.
  • Scheduling and tracking of jobs.
  • Phone answering service.
  • File sharing through Google Docs.
  • Customer Relationship management using online platforms to on board clients and market your business.
  • Function and event coordination.
  • Diary management.
  • Email management.
  • Preparation of contracts and agreements.
  • Data entry.
  • Ad hoc administration tasks.

Social Media & Marketing

  • Art work for social media posts.
  • Editing and uploading videos.
  • Scheduling of Posts.
  • Design and create business cards.
  • Professional photographer available in Melbourne.
  • Document templates in line with your brand.
  • Pitch decks in line with your brand.


  • Invoicing.
  • Reconciliation of Accounts.
    Accounts Payable.
  • Accounts Receivable.
  • Debt collection.
  • Purchasing.
  • Prepare quotations.
  • Data entry, Set up and training for ServiceM8.


Email: [email protected]


At Tradie Base we offer a full range of on-demand Administration and Business Support Services in a cost-effective manner. Our main focus is that we want to take the stress away of all the Administration and Office tasks so that businesses can focus more on their trades and less on the paperwork.

At Tradie Base our main objective is to see business progression. We help review each business and their plans to assist with future growth and to ensure each individual business is reaching their full potential.

We also have a highly trained local team that work directly with you to ensure your business is getting a customised experience and offer free business consultations for all the services that we provide.

The services that we provide at Tradie Base including the following:

  • General Administration

Which includes services such as email management, diary management, reception and/or answering service, digital filing, template creation and data entry.

  • Trade Administration

Including workplace safety, subcontractor compliance, scheduling, job management, quoting & invoicing and client relations management.

  • HR Services

Including staff recruitment, arrange & manage subcontractors, employment contracts and company policies & procedures

  • Website Design and Management

Including website concept & design, website content, project portfolio, AdWords campaign and SEO Maintenance

  • Social Media Management

Including social media set up, social media review, social media content, social media marketing, post-performance reporting

  • Business Development

Including brand identity, marketing, networking, project management and business review

  • Bookkeeping Services

Including sales & supplier invoicing, bank & credit card reconciliations, profit & loss reporting, payroll & super lodgements and working with your and/or our accountant.

  • MISC

Including graphic design, logo design, business cards, vehicle signage and personal assistance.

Tradie Base Online Portal

Finally, at Tradie Base we have also created and founded our own unique Tradie Base Online Portal to assist people who are looking to hire a trade by providing a Trade Directory to find and instantly book your local tradie with just a click of a button. No contact necessary.

We have designed this online portal to help connect people with local qualified Tradies to ensure they are being met with appropriate certified trades in the area. All tradies are approved prior to listing by our administration team and also provides the option of scheduling a tradie via their profile or by contacting them directly.

Here at Tradie Base we offer a very large range of services, online and offline and aim to guide Tradies in the right direction to ensure that each business is running as its full potential without any of the extra stress to help keep local Australian Trade Businesses thriving every day.


Email: [email protected]

Tradie Base Job Search

Available for Employees and Jobseekers to connect to help find the right employment or contract for any Trade Based Business.


TradieVA’s admin support solutions are built from the ground up specifically for the needs of Aussie tradies. We identified a major gap in outsourcing 5 years ago and have spent the last 5 years filling it….

That gap is helping tradies bridge the divide and become “Outsource Ready” which is the true barrier to scale.

As we always say Systemise it. Optimise it. Delegate it. So you can Scale it!

Hire a dedicated TradieVA who will live and breath your business,  claim your time back and get you back to doing what you do best.

Don’t just outsource a couple of tasks. I challenge you to make a solid plan now to change the face of how you do business.

The most commonly outsourced tasks include but are definitely not limited to things like site visit bookings, email triage, work order entry, invoice and quote preparation and real estate tenant bookings.  As Simpro, Servicem8 and FieldInsight partners we can also pre-train staff in the software you use so we can better support you and your clients.  Give James a call today so he can walk you through what a TradieVA might look like for your business.